Poster Presentation Guidelines

A Poster Session is a graphic presentation of an author's research. The authors illustrate their findings by displaying graphs, photos, diagrams, and a small amount of text on poster boards.

Poster Dimensions
Poster boards are 4 feet tall and 8 feet wide.

Information Displayed
The material should be well labeled and legible from a distance of 10 to 15 feet. The title should be the same as the title on your abstract and appear in boldface at the top. For additional text use standard American Medical Association (AMA) title case. Nouns, pronouns, verbs, and other important words begin with uppercase letters; coordinating conjunctions, articles, and prepositions of 3 letters or fewer should all be in lowercase letters unless they are the first or last words in a title or subtitle.

List your authors and their affiliations as follows:

Aidan Silva¹,², Adriana Kane³, Kara Struther³, Brian Long³, Will Smith¹,³, John Doe¹,², Mark Lovelace³, Patrick Swazy³, Susan Smith³

¹University of California San Francisco, CA, United States, ²Gladstone Institute of Virology and Immunology, San Francisco, CA, United States, ³Department of Public Health San Francisco, CA, United States

Poster Setup

You can set up your poster in the assigned Exhibit Hall on Monday, March 3, from 12:00 PM to 5:00 PM, or on Tuesday, March 4, from 7:00 AM to 8:00 AM. During set-up times, staff will be available to direct you to the appropriate Exhibit Hall.

All posters will be displayed through the close of the final poster session on Thursday, March 6, at 4:00 PM.

On your designated board you will find all the materials needed for mounting your poster; your coauthors are welcome to help with the setup.

Poster Viewing

Poster-viewing sessions are scheduled for Tuesday, March 4, Wednesday, March 5, or Thursday, March 6, from 2:30 PM to 4:00 PM. Please make sure that you arrive in front of your poster by 2:15 PM on the designated day. Any coauthors are welcome to join you. All posters must be picked up on Thursday, March 6, between 4:00 PM and 6:00 PM. Any posters remaining after 6:00 PM will be discarded.

Speaker Ready Room

Please plan to bring an electronic file of your poster to the Speaker Ready Room before your session. A staff person will collect it so we can post it on the CROI 2014 website.

The Speaker Ready Room is located in Room 200 on the 2nd level of the Hynes Convention Center and will be open on Sunday, March 2, from 3:00 PM to 5:00 PM, and from Monday, March 3 to Thursday, March 6, from 7:30 AM to 6:00 PM. There will be workstations, staff, and technicians available to assist you.


Authors may prepare handouts of their work to distribute to interested attendees.


On the day and time of your scheduled poster presentation, please plan to be in the Exhibit Hall where your session takes place at least 15 minutes in advance.